Overview
Some documents need formal notarization to have full legal effect before the competent authorities, and the notarization path differs based on document type and purpose, whether local or for use outside the Kingdom.
We review board and general assembly meeting minutes to confirm they're documented in a way that protects the company during any later review by a regulator or party to a dispute.
Regulatory Basis
Notarization and certification procedures fall under notary and documentation regulations, which set out the competent body for each type of notarization and its requirements.
How We Help With Documentation
We first identify the type of notarization needed and the competent body for it, then prepare the required documents and complete procedures with that body.
Who Needs This Service
A company needing a board or general assembly resolution formally notarized for use before a specific entity.
A company needing a document certified for use outside Saudi Arabia within an international transaction.
We consistently see companies miss a required timeline for certifying a document needed for an international deal, since the process sometimes involves multiple layers of certification before the document is accepted in the destination country. We always recommend starting certification procedures early once the need is identified, not waiting until close to the deal's actual deadline.
Additional Considerations
When the document needs a certified translated version, this connects directly with our legal translation service.
For notarizing board resolutions specifically, these documents connect with our corporate governance and compliance service.
Common Questions
Does every board resolution need formal notarization?
This depends on the purpose of the resolution and the entity it will be used before, and we determine that specifically for each case.
How do certification procedures differ for use outside Saudi Arabia?
These documents typically need an additional layer of certification aligned with the destination country's requirements, and we follow through on these procedures carefully.